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ADMINISTRATION
COMMISSION |
ROOM/EVENT SCHEDULING |
Queen of Peace is blessed with an abduance of events and activities taking place all year long, thus there is a high demand for event space.
Please note all events and room usage must be scheduled through the church.
Room Use Policy at Queen of Peace
The space needed for meeting rooms/activities needs to be scheduled as soon as possible to avoid conflicts. We will make every effort to accommodate groups with their requests, however, we do have a limited amount of space and there will be times when we will have to deny requests for such. Open rooms do not always mean that they are available. We will take into consideration sound concerns, movement of people, furnishings, etc. We may have a room but not enough table/chairs to allow an event to happen. The Gathering Space is part of the liturgical environment of the church and therefore, will not be used for scheduling any other activities.
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All use of buildings shall be to carry out the mission of the church.
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Requests for space need to be submitted on approved form at least thirty (30) days before activity/meeting. Forms can be picked up at reception desk or in Millie’s office. Priority for approval is:
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Liturgical –to include any sacramental activities.
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Educational needs of parish –Religious Ed, youth, Adult Ed, training of liturgical ministers, etc.
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Regularly scheduled church meetings, i.e. Ministry Council, Finance Council, etc.
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Approved Parish organizations and groups –anniversary receptions are only allowed for those celebrating 50 years of marriage, or with special permission.
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Outside non-profit organizations shall be eligible for building use when facilities are not being used by above and when their purpose is approved. Profit-making enterprises shall not use church facilities for any purpose.
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If event/meeting is an adult group and children are present – they must remain with parents. If it is a children’s program, the child must be registered and have appropriate forms filled out for the group. Any event/meeting of children must have adults present who have taken the Safe Environment program through the Archdiocese of Denver, as well as completed the Code of Conduct form. All participants must remain with group until picked up by parents/guardians.
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The room(s) should be left in the same condition as before the meeting or activity- including setup, removing trash, etc. Leaving the room in any other condition may result in your group not being allowed to hold meetings/activities in the future.
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If the kitchen is to be used, there must be a contact person who can meet with the maintenance supervisor for direction in cleaning – particularly the stove and the refrigerators. The kitchen must also be reserved.
Set-up requirements must be given to Millie no later than two weeks before the meeting/event. Form can be obtained from Millie. The maintenance department will set-up and have requested equipment on hand. Any needed supplies must also be requested at least two weeks before event to allow time for purchase.
For more information on room availability and guidelines regarding event scheduling please contact:
Millie Nothstine - Coordinator
303 343-2017
Staff Resource Contact:
Steve Loftis
303 364-1056
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